AthSync is a purpose-built scheduling and operations platform for high school athletic departments — one app for admins, coaches, trainers, parents, and athletes.
Athletic directors deal with this every single day.
Parents text coaches. Coaches text you. You check three different spreadsheets. The answer was on last week's email nobody read.
Every team has a different format. Some are in Google Sheets, some are in Excel, and the JV coach emailed a PDF from 2019.
Coaches leave sticky notes. Emails get buried. You find out about the trip 24 hours before departure.
Two teams show up to the gym at the same time. Again. Nobody checked the master calendar because nobody trusts it.
Three home games tonight but only one trainer available. You didn't know until an hour before game time.
Concession stand needs four people. You have a sign-up sheet from two weeks ago and no idea who's actually coming.
A real look at the tools your staff and families will use every day.
Live Schedule — Admin View Every team, every game, every level. All in one place.
Coach View Coaches see only their teams. Edit access where they need it, nothing they don't.
Bus Request Approvals Coaches submit requests. Admins approve with one click. All logged automatically.
Parent & Athlete View Clean, focused schedule for the teams they follow. Always up to date.
Built around how athletic departments actually work.
Games, practices, and events for every sport in a single calendar. Filter by team, level, or location. Parents and athletes always see the latest.
Drop in a spreadsheet from Google Drive or Excel. AthSync auto-detects columns, matches teams, and builds your entire schedule in one click.
Coaches submit. Admins approve. Assign drivers, track departure times, and manage your fleet. No more sticky notes or buried emails.
Automatic alerts when two teams book the same gym, a trainer is double-booked, or multiple away games overlap at the same opponent.
Assign athletic trainers to events. Track head trainers, assistants, and students. See coverage gaps before game day, not during it.
Set up concessions, ticket takers, and scoreboard operators. Parents sign up right from the app. Coordinators see who's coming at a glance.
Weather delays, facility closures, and schedule changes pushed to the right people instantly. No more phone trees or group text chains.
One-click export to Google Calendar, Apple Calendar, or Outlook. Parents subscribe and their calendars update automatically.
Create an entire season of practices in 30 seconds. Pick a date range, exclude game days and holidays, and AthSync builds the rest.
10+ distinct roles from AD to parent. Each person sees exactly what they need. Head coaches manage their teams. Parents see their kids' schedules.
Most ADs spend the first week of each season manually entering hundreds of events. AthSync's import wizard reads your existing spreadsheets and builds your schedule automatically.
Google Sheets, Excel, or CSV — any format works.
Dates, times, opponents, levels detected automatically.
Preview every event before it goes live.
Hundreds of events created in a single click.
Everyone sees what they need. Nobody sees what they don't. One app, every perspective.
Full visibility across every team, every facility, every conflict. Approve buses, manage staff, run the program.
Own your team's schedule. Add games, request buses, manage assistants. Full edit access for your program.
View your team's schedule. Get edit access from your head coach when needed. Stay in the loop.
See your assignments. Self-assign to events when allowed. Track coverage across the department.
Manage volunteers for concessions, tickets, and more. See the Coverage Hub and fill staffing gaps.
Follow your teams with a join code. See game schedules, sign up to volunteer, export to your calendar.
You could. But here's what you'd be missing.
| Spreadsheets | Google Calendar | AthSync | |
|---|---|---|---|
| Multi-team schedule | — | — | ✓ |
| Bulk import from Excel | — | — | ✓ |
| Bus request workflow | — | — | ✓ |
| Facility conflict detection | — | — | ✓ |
| Trainer coverage tracking | — | — | ✓ |
| Game day volunteer sign-ups | — | — | ✓ |
| Role-based access control | — | — | ✓ |
| Push notifications | — | — | ✓ |
| Parent self-service portal | — | — | ✓ |
| Calendar export (iCal) | — | ✓ | ✓ |
AthSync was designed alongside real athletic directors managing 20+ teams, hundreds of events per season, and thousands of families counting on accurate information.
Most schools are up and running in a single afternoon. Upload your logo, pick your colors, select your teams, and import your schedule from a spreadsheet. That's it.
Yes, but it's simple. They enter a team join code, create a quick account, and immediately see their teams' schedules. No app store download required — AthSync works in any browser.
Absolutely. AthSync's import wizard reads your existing Excel or Google Sheets files directly. You don't need to change your format — we adapt to yours.
Yes. AthSync is mobile-first and works on any device with a browser. Coaches can check the schedule from the sidelines, and parents can sign up to volunteer from the bleachers.
Every major feature — bus requests, game day volunteers, trainer coverage, event approvals — can be toggled on or off from Settings. Start with scheduling and add more when you're ready.
AthSync is built on Google Cloud (Firebase) with role-based access control, server-side security rules, and encrypted data in transit and at rest. Each school's data is fully isolated.
We offer a free pilot so you can try AthSync with your actual schedule and staff before committing. Reach out to discuss pricing for your school.
AthSync is built hand-in-hand with athletic directors and coaches. Whether you've tried a demo, are considering AthSync for your school, or just have thoughts on what you'd want from a scheduling platform — we want to hear from you.
Have an idea for a feature that would make your day easier? We're all ears.
Not sure if AthSync fits your school? We'll give you a straight answer.
Already using AthSync? Let us know what you love — it helps us prioritize.
See how AthSync works with your teams, your schedule, and your staff. Book a 30-minute walkthrough.